If you aren’t careful, it’s easy to get sidetracked at work. Before you know it, the day is over, and you may not have accomplished all of your goals for the day. It’s always a good idea to evaluate new ways that you can save time or discover where you are wasting away precious minutes. Here are five tips that you can use to assess your work day:
Communicating With Others
There will be multiple times when you are in some form of communication with others. You may use devices to text, email, and talk, or you may meet with clients in person or chat with fellow workers. All of these areas of communication should be evaluated. Are you spending too much time chatting with your peers in the morning? Do you give full attention to customers but keep them directed towards some type of goal?
Texting has become one way that you can quickly get your point across and communicate ideas. Its use in the workplace can be efficient, but it can also be distracting when you’re tempted to mix business with personal texts.
On the other hand, while email is essential, the ideal length of a work email should be evaluated and kept the same when it is for sales, marketing or another area of your business. Try keeping it to 250 to 300 words, on a regular basis, so you might want to use a word counter until you have the correct length down pat. If you have an email that needs to be long, put in a foreword at the beginning on why, and why the recipients should read it.
While many individuals believe that they can multitask, it’s been shown that multitasking can actually hurt productivity and waste of time. Instead, tasks should be handled one at a time. Before moving onto another project, be sure to finish the one you’ve already started.
If you’re in a position to delegate tasks, projects can be executed quicker when more than one person handles separate areas of the whole project. In this instance, you can accomplish much more in the workday when working as a team. To do this, of course, you need to know what needs to be done. One way you can do this is by using a strategic planning tool to get to the perfect solutions for your business.
One way to increase productivity is by setting some type of self-imposed deadline on projects that you need to get done. For open-ended projects or tasks, you can do the same thing. Just be sure to follow through. For tasks that are quick to accomplish, set a short amount of time to finish them—like 2 to 5 minutes. By completing this type of task when it’s first acknowledged, it will probably take less time to finish than having to come back and finish it later.
Regular Breaks Help
It may sound counterintuitive, but when you take regular breaks, it actually improves your concentration, which affects performance. Research shows that when you take quick breaks during tasks that eat up a lot of time, it actually helps you maintain a better level of performance than waiting too long to take a break.
Attempt to incorporate these ideas into your workday. You should see an improvement in results.